Fred Office Plus
The Z report displays information regarding the sales statistics of the register. When you generate a Z report it also closes the current batch. The Z report is run at the end of each shift or once a day, ideally at closing time.
Depending on your store policy you will either run a Z report with or without opening/closing amounts.
Run a Z report without opening/closing amounts
- Log in to the POS.
-
Press No Sale hotkey.
The till drawer will pop open.
- Remove the takings from the till (leaving the daily float).
- Log back in to the POS.
- Press End of Day hotkey.
- Select Print Z Report and OK.
-
Tap Yes.
The Z report prints on the receipt printer.
- Press Enter to return the POS to the Logon screen.
- Place the Z report and takings from the till together.
Run a Z report with opening/closing amounts
Morning - Enter opening amounts
- Log in to the POS.
- Press End of Day hotkey.
-
Select Enter opening amounts and OK.
The till drawer will pop open.
- Enter the opening float amount.
- Place the money in the till drawer and tap OK.
End of day - Run Z report with closing amounts
- Log in to the POS.
- Press End of Day hotkey.
-
Select Enter closing amounts and OK.
The till drawer will pop open.
- Count all the money in the till.
- Enter this total in the Closing Amounts window and tap OK.
- Press End of Day hotkey.
- Select Print Z Report and OK.
- Press Enter to return to the Logon screen.
- Place the Z report and takings from the till together.
- Leave the daily float in the till.
Understand the Z report
The image below outlines the most important figures on the Z report.
After the above, the Z report displays department and hourly breakdowns.
Shutdown computer at the end of the day
To ensure the backup is successful, ensure the following at the end of each day:
- Exit all programs on all machines to the main Windows desktop. Check that there are no programs opened on the Windows task bar.
- Turn all printers off on all machines (Fred Dispense and Store Operations).
- Turn the monitors/screens off on all machines (Fred Dispense and Store Operations).
- Leave all machines running. It is better for the machines (temperature is kept consistent) to be left running overnight rather than shutting down and having to start them up from scratch each morning. If you choose to shut down the machines, it is important that the following machines are left running to ensure the backup works:
- Store Operations Server machine
- Fred Dispense main Server machine