Fred Office Plus
For an invoice to be committed, the variance must be within the allowable limit set in Fred Office Plus. When you receive an invoice, you enter the Invoice Total. Fred Office Plus keeps track of the Actual Total as you receive the items. Once the difference between the two values is within the allowable range, Fred Office Plus will allow you to commit the invoice.
Variance: Variance is the difference between the value of items on an invoice and the actual total value received (which is made up of the goods received and any additional costs).
When the variation is outside the allowable range, a red down-arrow icon is displayed on the Invoice screen. When the variation is within the allowable range, the icon changes to a green tick.
Configure the allowable variance
- From the Tools menu, select Order, then select Options.
Modify the Purchase Order Variance to the value you want.
By default, the variance is set to 0.00% (that is, your paper Invoice Total and the calculated Actual Total must be exactly equal before you can commit the invoice).